PTG Minutes September 20, 2011
In Attendance:
Rosalind Arneth
Ramesh Sivarajan
Susan Norris
Chaya Mallavaram
Hemant Mallavaram
Linda Fisher
Mary Simoneau
Derrick Anderson
Alden Do Rosario
Stephanie Doty
Yao Chen
Libo Jiang
Gregg Raleigh
David DeManche
Roxana Trabulsi
Melissa Platzman
1. Recap of fundraising efforts for previous year.
a. Cruise night earnings and donations exceeded expectations, so PTG was able to bump up teacher budget as well as building budget last year.
b. $3300 was spent on Technology in 2010/2011
c. PTG has money in acct from previous years for big expenditures or if PTG spends more than it makes. Any use of this money needs to be well thought out
2. Voting on Executive Board Members..all agreed on the following:
President Mike Lepore
Vice President Hemant Mallavaram
Treasurers Linda Fisher
Jody Meyers
Secretary Rosalind Arneth
3. Spring Fundraiser
a. Mentioned position needed to be filled quickly to maintain income level from last year’s Cruise Night
b. Chair person has control over fundraiser…deciding what we will do
c. Roxana volunteered to chair the Spring Fundraiser
4. Deliberation began for the 2011/2012 budget
a. Linda Fisher expressed interest in signing up for an online finances program
i. Would like to eventually eliminate need to pay outside company to file taxes
ii. Software would make information available to all executive board members
b. Mike Lepore received a lot of feedback last year for how funds were spent.
i. Popular comment was to make more money available to teachers
ii. Another popular comment was to spend more on enrichment
1. Field trips
a. 1/3 of total cost of last year’s field trips were sponsored by PTG
c.Stephanie Doty had teacher requests
i. HP Pocket Smartboard
ii. Lanschool software to monitor all netbooks
iii. 3 additional netbooks needed for 4th graders in Ms. Simoneaux’s class
d. Last year’s donations totaled $3045. Mike expects them to drop to $1000 this year
e. Suggestion made to make some categories discretionary such as the Building category
f. Cornerstone is a 501c#=3 corp which means anyone can make a charitable donation and get a tax deduction
g. Technology was broken down into 2 categories
i. Netbooks
ii. Technology
h. New category for miscellaneous items that come up aka “stuff”
i. Example was…supplies need for special class project
i. Destination Imagination was removed from PTG budget.
i. It will now be funded by parents/students participating in groups
ii. It was decided that PTG should fund programs that benefit entire school, not just groups within the school
5. Final budget approved:
Teachers $3000
Enrichment $2400
Overhead $ 720
Netbooks $1000
Technology $1000
Parties $ 750
Outreach $ 200
Building (discretionary)
Stuff $ 750
Total 2011-12 budget $9820
NEXT MEETING TUESDAY OCTOBER 18, 2011 AT 7PM